July
• The complete online Title II application is due by July 31. Scan and send copies of private school documentation to the Title II office by July 31. Do not submit by “superintendent” until everything is approved by the Title II office.
• Results of the internal review are sent by email to the LEA contact. Reply to any questions, requests for clarifications, or revisions by the requested deadline. The application should be submitted by the “superintendent” only after being notified that everything is in order.
• After approval, grant awards are sent electronically to superintendents.
• The endorsement page must be signed and returned to the Title II-A office.
• Enter current year’s approved budget into GAPS (if the process has not been automated).
• Submit expenditure claims through GAPS at least quarterly.
• Expend older funds first.
• Review the expenditure detail report, implementation plan and budget for the previous year’s plan. Revise and amend as necessary.
• Using the previous year’s plan, review the effectiveness of Title II, Part A funded activities from the previous fiscal year.
• Upon the opening of school, distribute the Parent’s Right to Know notification. The notification must be in compliance with Federal and State laws and guidance.
August
• Results of the internal review are sent by email to the LEA contact. Reply to any questions, requests for clarifications, or revisions by the requested deadline. The application should be submitted by the “superintendent” only after being notified that everything is in order.
• After approval, grant awards are sent electronically to superintendents.
• The endorsement page must be signed and returned to the Title II-A office.
• Enter current year’s approved budget into GAPS (if the process has not been automated.)
• Expend older funds first. Ensure that expenditures through June 30th are submitted in GAPS for payment by August 15th.
• Review the expenditure detail report, implementation plan and budget for the previous year’s plan. Revise and amend as necessary.
• Using the previous year’s plan, review the effectiveness of Title II, Part A funded activities from the previous fiscal year.
• Upon the opening of school, distribute the Parent’s Right to Know notification. The notification must be in compliance with Federal and State laws and guidance.
September
• Results of the internal review are sent by email to the LEA contact. Reply to any questions, requests for clarifications, or revisions by the requested deadline. The application should be submitted by the “superintendent” only after being notified that everything is in order.
• After approval, grant awards are sent electronically to superintendents.
• The endorsement page must be signed and returned to the Title II-A office.
• Enter current year’s approved budget into GAPS (if the process has not been automated).
• Submit expenditure claims through GAPS at least quarterly.
• Expend older funds first.
• Review the expenditure detail report, implementation plan and budget for the previous year’s plan. Revise and amend as necessary.
• Using the previous year’s plan, review the effectiveness of Title II, Part A funded activities from the previous fiscal year.
October
• Review current fiscal year Title II, Part A payroll report to ensure staff paid with Title II, Part A funds aligns with staff in approved budget.
• Begin to document the effectiveness of Title II, Part A funded activities for the current grant.
• Submit expenditure claims through GAPS at least quarterly.
• Ensure that the older balances are obligated no later than June 30.
• Submit budget amendments, as needed, through GAPS.
November
• Review current fiscal year Title II, Part A payroll report to ensure staff paid with Title II, Part A funds aligns with staff in approved budget.
• Begin to document the effectiveness of Title II, Part A funded activities for the current grant.
• Submit expenditure claims through GAPS at least quarterly.
• Ensure that the older TQ balances are obligated no later than June 30. •
Submit budget amendments as needed through GAPS.
December
• Continue to document the effectiveness of Title II, Part A funded activities.
• Submit expenditure claims through GAPS at least quarterly.
• Ensure that the older TQ balances are obligated no later than June 30.
• Submit budget amendments as needed through GAPS.
January
• Continue to document the effectiveness of Title II, Part A funded activities.
• Implement needs assessment process.
• Include and document participation of required stakeholders.
• Survey teachers about their needs for professional development.
• Collect and analyze other relevant data such as student achievement results, vacant positions, teachers who are not properly certified, and equitable distribution.
• Notify private schools within the LEA’s geographic boundaries of their eligibility to participate in planning Title II, Part A professional learning activities for the upcoming school year. Send notification by certified mail and retain certified mail receipt(s) with the Title II, Part A records. Also retain acceptance or declination letters with the Title II, Part A records.
• If applicable, collect and file semi-annual certifications for Title II, Part A funded positions.
• Submit expenditure claims through GAPS at least quarterly.
• Review both years’ grant balances.
• Submit budget amendments as needed through GAPS.
February
• Continue to document the effectiveness of Title II, Part A funded activities.
• Implement needs assessment process.
• Include and document participation of required stakeholders.
• Survey teachers about their needs for professional development.
• Collect and analyze other relevant data such as student achievement results, vacant positions, teachers who are not properly certified, and equitable distribution.
• Notify private schools within the LEA’s geographic boundaries of their eligibility to participate in planning Title II, Part A professional learning activities for the upcoming school year. Send notification by certified mail and retain certified mail receipt(s) with the Title II, Part A records. Also retain acceptance or declination letters with the Title II, Part A records.
• Submit expenditure claims through GAPS at least quarterly.
• Review both years’ grant balances.
• Submit budget amendments as needed through GAPS.
March
• Continue to document the effectiveness of Title II, Part A funded activities.
• Implement needs assessment process.
• Include and document participation of required stakeholders.
• Survey teachers about their needs for professional development.
• Collect and analyze other relevant data such as student achievement results, vacant positions, teachers who are not properly certified, and equitable distribution.
• Consult with private schools (within the LEA’s geographic boundaries) who have requested to participate in the Title II, Part A program and build relationships that are ongoing.
• Submit expenditure claims through GAPS at least quarterly.
• Review both years’ grant balances.
• Submit budget amendments, as needed, through GAPS.
April
• Continue to document the effectiveness of Title II, Part A funded activities.
• Continue needs assessment meetings as needed.
• Identify strategies and activities to meet goals through evidence based professional development, class size reduction teachers, and recruitment and retention of properly certified teachers.
• Plan steps to ensure equitable distribution of effective teachers.
• Submit expenditure claims through GAPS at least quarterly.
• Ensure that the older grant balances are obligated no later than June 30.
• Submit budget amendments as needed through GAPS.
May
• Continue to document the effectiveness of Title II, Part A funded activities.
• Continue needs assessment meetings as needed.
• Identify strategies and activities to meet goals through evidence based professional development, class size reduction teachers, and recruitment and retention of properly certified teachers.
• Plan steps to ensure equitable distribution of effective teachers.
• Submit expenditure claims through GAPS at least quarterly.
• Ensure that the older grant balances are obligated no later than June 30.
• Submit budget amendments as needed through GAPS.
June
• Continue to document the effectiveness of Title II, Part A funded activities.
• Continue needs assessment meetings, as needed.
• Identify strategies and activities to meet goals through evidence based professional development, class size reduction teachers, and recruitment and retention of properly certified teachers.
• Plan steps to ensure equitable distribution of effective teachers.
• If applicable, collect and file semi-annual certifications (completed after the fact) for Title II, Part A funded positions.
• Allocations are determined in late June, based on USDE federal allocations to the states. LEAs are notified by the Title II office of their allocations.
• Amendments to the expiring grant must be submitted by June 5.
• Submit expenditure claims through GAPS at least quarterly.
• Ensure that the older grant balances are obligated no later than June 30.
• Submit budget amendments as needed through GAPS.
